As part of a large-scale investment to improve the service that we offer and to increase the flexibility of the business, we’re building new IT systems that will deliver much improved:
It will help Underwriters to be more responsive, give quicker turnaround times and better-quality documentation.
Part of this project will include the migration of our existing policy records for all Branch Traded customers on to the new system between now and the end of 2025 (Delegated Authority Schemes and eTraded products aren’t impacted).
Other than offering improved PDF documentation and requiring new policy numbers, this should have a limited impact on you and your customers.
We’re also reviewing our ‘Legacy Products’ (those that are very low volume or historic products that are no longer available to new customers) to ensure that we have suitable products for these products to migrate to.
The first product to be impacted is a small number of older ‘Legacy Property Owners’ policies. We’ll be in touch with any brokers that may be affected.
These are a number of older products that are no longer offered for new business with a relatively small number of customers. The product(s) that is most immediately affected is:
To enable the migration of these customers to the new systems, we re-issued these policies of these 1,300 customers as they became due for renewal between Q2 2023 and Q2 2024.
Copies of relevant broker emails, customer documentation and the key differences are still available here.
The changes we made to Property Owners product (PPP) made it much simpler to migrate policyholders previously insured on our Legacy ‘Blocks of Flats’ contract – with the new contract helping meet the documentation changes needed to support consumer duty requirements for residential properties. We started the migration of these customers in January 2024 and will have completed the exercise by January 2025. Copies of the relevant broker e-mails, customer documentation and key differences between the previous and current policies are available here.
Over the last 12 months we have made improvements to our current Business Combined (CMB) and Contractors Combined and CMC – and we now want to ensure that our long standing ‘AXA Combined’ (COM) benefit from these changes. We are therefore migrating these customers as they become due for renewal starting from July 2024other than a very small number of policies covering the following exposures which require further development work:
As with our Legacy Commercial Combined, we want to give our long-standing Business Plan Plus Combined policyholders the benefit of our new Business Combined (CMB) policy. We are now migrating these policies as they fall due for renewal starting in September 2024.
We also want to offer our long-standing Contractors Choice customers the benefits and flexibility of our new Contractors Combined (CMC) policy. We will be staring to migrate these customers to the replacement contract as they fall due for renewal starting in November 2024 – however as per our communication to brokers with affected customers, we will require some assistance to achieve this. Most of these policies have been in force for many years – and they have been rated on Turnover rather than the more common rating factors. We will therefore be approaching you over the coming months asking for your assistance in supplying
As with previous migrations, there are some customers with these products for whom Public Liability arising out of accidental release of asbestos has not been specifically excluded. In these circumstances we will include limited cover for ‘Liability arising out of Accidental Discovery of Asbestos’ subject to an inner limit and a ‘claims made’ wording. This cover is only normally available following additional information. We will also manually review all Bespoke Endorsements and, if necessary, replace with a wording that generates the same outcome but is compatible with the current policy wording.
Legacy ‘Shops’ (SHO), ‘Office’ (OFF), ‘Surgeries’ (SUR), ‘Working from Home’ (HOM)
Legacy ‘Venture’, ‘Venture Gold and ‘Per Capita’ Liability’ (VPS, VPG and PCL)
After a review of these products, we have identified that the overwhelming majority of these products are transacted on-line trough brokers’ preferred software house systems – and after investigating it has proved not possible for us to migrate these policies onto those platforms. Though we would be happy to offer quotations for these customers on our current e-trade offering, we recognise that we will need to plan to start to run these products off (from a date to be confirmed later this year). If you have any customers affected by this change, we will be contacting you shortly to inform you of the timescales and process involved – including how we propose to share the customers’ claims history to assist the process.
Our aim is to minimise the impact on both customers and brokers. However, if you or your customer have any concerns or wish to raise a complaint regarding any element of this process or regarding the impact on them as a customer, please raise this with your normal branch contact making it clear that this relates to our migration programme.
All affected customers will benefit from the most up to date policy wording we currently offer, with most of these having the additional benefit of simpler language.
Where there’s any material difference between the old and new policy coverage, we’ll flag this to you as their insurance advisor through the following link which will contain a Notice to Policyholders and Important Information regarding changes to cover before the migration commences. These documents will also be included with the renewal of each affected policy.
Where any policy currently includes a bespoke Endorsement, we’ll ensure that each Endorsement is redrafted so it’s still appropriate for the replacement policy.
The policy coverage for Legacy Products is generally similar to other products that are currently open for new business and therefore offer similar customer value for money. However, each of them either:
Despite these issues, due to the wider change to our systems, it’s now critical that we take action to move these policyholders to the most up to date equivalent product.
Though the majority of customers on our previous Legacy Products can be moved or re-issued onto current products, this may not be the case for a small number of customers. If this isn’t possible for any reason, we commit to contacting you at least 60 days ahead of renewal to inform you that renewal will not be possible.
Where we need more information we’ll work with you to obtain this from the client.
If there’s no suitable alternative contract that the customer is eligible for, we’ll give at least 60 days’ notice of non-renewal and supply any information (such as confirmed claims experiences) that may be required to arrange alternative cover.
The pricing of any given risk at renewal will depend on a number of factors including:
We’ll ensure that affected customers will be treated in line with our other customers to ensure that they’re not prejudiced due to the migration from one product to another.
For customers who are being migrated to another ‘Non-eTraded’ product, their renewal premium will be assessed using our normal approach of looking at the claims experience and risk information of the particular client.
For customers migrating to an Auto Rated eTrade product, we’ll compare their expiring premium to our current new business price but if this is different we’ll limit the change at renewal in line with the rules that would apply to the other existing customers.
Our intention is that commission should remain unaltered when policies are re-issued. If any concerns are identified relating to commission level on any individual policy we’ll discuss this with you as part of our normal renewal negotiations.
If you want to know more specific details of how this project might impact you or your customers please raise this with your normal AXA Branch contacts.
Customer’s policies won’t be affected until the first renewal date after that specific product type starts to be migrated. Where policies need to be re-issued onto a new policy this will apply from renewal date.
Where a customer benefits from any specifically negotiated Commercial or Coverage benefits, the replacement policy will benefit from the same terms and conditions. If any changes are required we’ll discuss this with you as part of the renewal negotiations.
We’ll automatically transfer any existing Instalment Account to the replacement policy so there will be no need for additional actions for you or your customer.